Bookshelf: Creating Great Choices - Canadian Government Executive
Bookshelf with Harvey SchachterBusinessLeadership
May 15, 2018

Bookshelf: Creating Great Choices

To produce better options we need a better process.

We learned in grade school that one plus one equals two, but when we are faced with two choices in decision-making – and usually decisions end up framed around two possibilities — our approach might be described as one versus one equals one. We discard the lesser choice and move on with the better one.

By Jennifer Riel and Roger Martin

Harvard Business Review Press, 242 pages, $39.50

 

That defies some of the most interesting things we know about innovation; how often the best solutions – the best decisions – come from unique combinations. In The Medici Effect, which we looked at previously, consultant Frans Johansson discussed Peter’s Café in The Azores, a resting place for sailors between the continents. The café is filled with ideas and viewpoints from all corners of the world, and as people chat those ideas intermingle and collide with each other. “There is another place just like Peter’s Café, but it is not in the Azores. It is in our minds. It is a place where different cultures, domains, and disciplines stream together towards a single point. They connect, allowing for established concepts to clash and combine, ultimately forming a multitude of new, ground-breaking ideas,” he wrote.

He called that The Intersection. Roger Martin, then dean of Rotman School of Management, wrote in 2007 of The Opposable Mind, again featured in this column, drawn from the fact humans have opposable thumbs that allow us to accomplish things that no other creature can manage, from writing to threading a needle. “Similarly, we were born with an opposable mind we can use to hold two conflicting ideas in constructive tension. We can use that tension to think our way through to a new and superior idea,” he says.

He outlined how some successful businesspeople had used that creative tension to propel a new business ahead. You see an example he cited when you stay at a Four Seasons Hotel. Founder Isadore Sharp refused to accept that only two types of lodging could be built: Small motels with intimacy and comfort, or large hotels with excellent location and amenities. Instead, he decided to create hotels with the intimacy of his original small motor hotel and the amenities of a large convention hotel.

The business school Martin headed for many years has taught this approach, dubbed integrative thinking, and now a decade later he combines with protégé Jennifer Riel in a new book that shows how to make it work.

They point out typically when making decisions an organization typically charters a team to analyze the issues, potential choices are identified and narrowed, the options are vetted through arguments and voting, supporting arguments are then refined for the favoured possibilities, organizational buy-in is sought, compromises are made, and the final recommendation is delivered. The belief throughout is that there is only one right answer. Sometimes, after all the arguments, all options are wounded and what Martin calls “the least worst option” is selected. You may be familiar with that.

“To produce better options we need a better process. We need a way of thinking through and creating choices that mitigates, rather than amplifies, the effects of our deeply held mental models and biases. One key step in doing that is to explicitly consider opposing solutions, exploring deeply divergent possibilities for solving the problem,” they write in Making Great Choices.

Their four-step process begins with defining the problem you face and articulating two opposing models to deal with it. The two options should be extreme and opposing answers to the problem, turning it from a general problem into a two-side dilemma. By focusing on extreme options as a starting point, you naturally open up discussion of a large number of other alternatives between them. Exploiting the tensions between the two options will also generate new possibilities you hadn’t considered.

Indeed, they suggest you might test this approach with some opposing models common to organizations: Short-term choices vs. long-term choices, centralization vs. decentralization, customization vs. standardization, specialist vs. generalist, agility vs. stability, and broad vs. deep. For which trade-off do you most wish there was a better answer? Consider how its tensions play out in your department.

Try to define how the models you are considering work. Instead of a pro-con list, try to develop a pro-pro list, detailing the positives of each model. Indeed, ban any negative comments. Try to fall in love with each. Sketch the two models, describing them in sufficient detail that an outsider could understand them quickly, through words or drawings.

Stage two involves examining the models in even greater detail. Consider how the options are similar and different. How might the different benefits be viewed by people who will be the recipients of whatever you decide? What are the implications of the differences for the path ahead? Then consider what you most value from the models.

Also, what drives the tension between the models? If the choice is between centralization and decentralization, you might focus on the consistency provided by centralization and the ability to specifically address local needs with the other path. It’s hard to have both and so you need to take this tension into account as you consider a way ahead.

You can also explore the assumptions underlying each model. An assumption behind a decentralized model might be that employees in each region are more similar to one another than to their peers in other regions. An assumption of centralization might be that organizational needs are best understood at a global level. “What if these assumptions didn’t hold? How might you think about the problem then?” they ask.

In stage three, you explore the possibilities. This can be a difficult task and to help they share three guiding questions:

  • Hidden gem: How might we create a new model using one building block from each operating model, while throwing away the rest of each model? The book describes how Tennis Canada leveraged the best of the systems in France, where centralized development of young tennis players is the hallmark, with the decentralized version in the United States. Talented youngsters are identified and invited to be part of a staged development program, as in France, but our country’s system is then structured in a much more fluid, customizable, and decentralized way, reflecting the best of the American pattern.
  • Double down: Under what conditions could a more intense version of one model actually generate one vital benefit of the other? For example, could you play with decentralization in a way that it reinforces something core to the organization’s culture, thus serving a centralizing purpose?
  • Decomposition: How might the problem be broken apart in a new way so that each model could be applied in whole to distinct parts of the process? For example, could you apply centralization on one aspect of the policy you are devising but decentralization in another aspect?

Through these questions, you should come up with a new blend. Now, in the final stage of the process, you want to test it by applying the techniques featured in design thinking. Figure out how to create prototypes and test how those work, learning more about the advantages and limits of your approach. “Testing and experimentation of this kind requires you to take on a different mindset than you have so far used in the integrative thinking process. When you were articulating models and generating new ideas, you were looking at the positives and imagining what might be possible. The testing mindset is different; it is a shift from thinking to doing, with an eye toward getting new data about the world,” they write.

Obviously, there will be hitches and as with many decision-making processes, you may have to retrace your steps and re-explore. Furthermore, it promises the chance to make one plus one equal more than you could have imagined.

About this author

Harvey Schachter

Harvey Schachter is a writer, specializing in management and business issues. He writes three weekly columns for the Globe and Mail and The Leader’s Bookshelf column for Canadian Government Executive, and a regular column and features for Kingston Life magazine. Harvey was editor of the 2004 book Memos to the Prime Minister: What Canada Can Be in the 21st Century. He was the ghostwriter on The Three Pillars of Public Management by Ole Ingstrup and Paul Crookall, and editor of Getting Clients, Keeping Clients by Dan Richards. A McGill commerce graduate, Harvey spent more than 15 years in a variety of positions at The Kingston Whig-Standard, including editor and planning and promotions manager. He won two National Newspaper Awards for his writing and a national Owl Award for a marketing program he created at the newspaper.

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At work, we are often trying to satisfy a bundle of expectations, which can be boiled down to those expectations we place upon ourselves and those placed by others. In government, of course, those outer expectations can be powerful, handed down from the public, the minister, and our immediate boss. But we all react differently,...